We are in the business of helping businesses transform. And transformation is not an easy feat. In our day-to-day dealings with enterprises across the world, we are faced with unique business challenges which we aim to alleviate via our customised solutions. One such business need we come across in our routine is improved collaboration.
Businesses are constantly in search of applications that can improve collaboration amongst a global team spread across various continents. Along with collaboration, they are also looking to streamline internal processes. SharePoint, an integral part of the Microsoft Office 365 suite, serves most needs of any business.
We have helped many companies achieve transformation via customised intranet portals using Microsoft SharePoint. In one of our recent projects working with a reputed construction company based in Australia – Polyseal, we helped create a robust collaboration platform for their remote workers and in-office employees with SharePoint as the backbone. The company even upgraded their SharePoint 2010 on-premise server to realise benefits of the latest SharePoint versions.
Looking at the increasing demand and wide adoption of SharePoint, Microsoft is constantly introducing updates in their application since years. The latest update to SharePoint 2019 focuses on improving the user interface which enables users to access sites and news from a central dashboard. The update also includes enhancing the available lists and libraries, simplifying sharing experience and more.
Accessibility of data from any device and location
Cloud based applications like SharePoint offer the perks of easy accessibility from any location and any device. Availability of data from any device translates to the fact that you will be able to answer queries of the customers on the basis of correct information which in turn improves client experience. Storing data on the cloud reduces dependency on physical servers and hence safety against any damage is guaranteed.
Low learning curve and flexibility of using different applications from a single interface
SharePoint, being a Microsoft application, is designed to work in tight integration with the entire Microsoft suite which is inclusive of Word, Excel, PowerPoint and others. Whether you edit the document online or on your desktop, all the changes are automatically saved in the SharePoint drive. You save yourself the trouble of toggling between multiple screens for making changes in the same document and also continue to use other applications and save time and efforts in learning a new application.
Monitor versions of the documents
With SharePoint, you and your teammates can work on the same document simultaneously which saves you a lot of effort in managing multiple versions of the same document. The range of intuitive features enables you to know that who is editing which part of the document. Furthermore, you can share the document at the ease of a single click and hence seeking guidance and suggestion from internal or external team members becomes easy.
Customise as per your need
Another incredible benefit of SharePoint is the ease of customisation. You can customise SharePoint in the same manner as other applications you use on a day-to-day basis. You can also include your brand colours or logo in SharePoint, customise your intranet portal and gain immensely from an adaptable UI.
Streamline shared business processes
With easy customisation within SharePoint, you can create electronic forms and collect vital information from customers, partners and suppliers. Using flexibility to create validations, you can rest assured regarding accuracy of the data. The data is uploaded automatically on the back-end servers so that you can easily avoid manual data entry and gain from an error-free process.
SharePoint is equipped with a Central Administration (CA) console, using which you can control the entire platform from a single location. You can monitor SharePoint farms, take backup and modify restoration settings, change or manage security settings, upgrade SharePoint, change general settings of any application and utilise configuration wizards from a single location. With management of the entire application from a single platform, your collaboration needs are handled efficiently while you focus on other revenue generation activities.
Maintain data confidentiality and integrity
With SharePoint, you can restrict access of your organisation’s data to unauthorised personnel. You can manage permissions to access files, websites, lists, folders, documents, web applications and more using SharePoint’s security practices. You can also control the permissions to edit documents ensuring that the integrity of your data is never compromised. Furthermore, security measures can be edited at the document and item level.
Irrespective of the industry verticals, every business strives for enhanced productivity and creating an amicable working experience for their employees. The Workforce of the Future is mobile and remote and ensuring they all come together to create a unique customer experience remains paramount. With a tool like Microsoft SharePoint, organisations can greatly leverage the benefits of collaboration while keeping their costs low and business agile.
Exigo Tech and its team of SharePoint experts have created value for many organisations across Australia. You can greatly benefit from a custom SharePoint solution too. Give us a call today to know more!